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State Library Agency Employment Opportunities

Wyoming State Library : Bibliographic Services Librarian


This professional position is responsible for assisting library staff throughout the state with issues related to the cataloging, serials, and acquisitions modules in the statewide integrated library system. This position manages the quality of the bibliographic database by monitoring data entry, resolving issues with cataloging and serials records, creating original records, creating and maintaining related documentation and training materials, and by overseeing the creation and use of authorized headings.

Human Resource Contact: Nicki Reitmeyer 307-777-6219, [email protected]

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
  • Manages the statewide bibliographic database providing leadership in addressing quality control issues, member contribution of records, data entry training, and policy development.

  • Evaluates data entry results of library workers statewide to strengthen understanding of practices and processes for contributing records to the shared database.
  • Defines parameters and procedures for bibliographic database maintenance and ensures compliance with international, national and local standards. 
  • Creates original bibliographic records for libraries.
  • Identifies incorrect or problematic bibliographic records, makes corrections to existing bibliographic records. 
  • Evaluates database maintenance reports and processes designed to improve database quality. 
  • Provides effective and timely communication with technical services staff statewide about relevant changes, training needs, and general updates in technical services practices.
  • Trains and supports library staff of WYLD Network libraries in cataloging policies and procedures, serials maintenance, and bibliographic record creation.
  • Plans and conducts training in cataloging, acquisitions, and/or serials for WYLD Network cataloging staff.
  • Keeps training curriculum current about changes in cataloging rules, bibliographic record quality, and database entry to ensure librarians statewide develop a high quality shared database with minimal errors.
  • Evaluates vendor created training materials for use within the WYLD system.
  • Proactively identifies areas where additional training is needed.
  • Provides one-on-one assistance or consultation to support ongoing data entry and cataloging practices.
  • Creates and maintains training documentation.
  • Creates and maintains quality authority records in accordance with Library of Congress standards to provide standardized vocabulary necessary for efficient and successful information retrieval by library users.
  • Creates original authority records as needed for author's names, subject headings, and series titles; edits existing authority records, corrects bibliographic records that contain unauthorized headings or headings in which the authority record has been modified, maintains separate listing of local headings that are not yet part of the authority database.
  • Responds to help desk inquiries and concerns about system functionality in the areas of acquisitions, cataloging, and serials.
  • Tests functionality of new or enhanced software features; provides documentation and evaluation related to software changes. 
  • Reports problems to the software vendor in the areas of acquisitions, cataloging, and serials when necessary. 
  • Provides back up support for general help desk questions related to other modules when needed.
  • Participates in statewide planning with other divisional staff and statewide committees.
  • Serves on WYLD committees to share knowledge in areas of expertise.
  • Researches new developments in cataloging practices and their effects on the statewide shared database. 
  • Knowledge of library science, including reference services and information management.
  • Knowledge of structure and organization of bibliographic records and databases.
  • Knowledge of principles of resource sharing.
  • Knowledge of data collection and data analysis.
  • Knowledge of governments and their organization.
  • Knowledge of project management in both individual and team environments.



Bachelor's Degree (typically in Library Science)


0-2 years of progressive work experience (typically in Library Science)


Education & Experience Substitution:

3-5 years of progressive work experience (typically in Library Science)

Certificates, Licenses, Registrations:


Necessary Special Requirements


  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
  • Special physical demands are not required to perform the work.

  • FLSA: Non-exempt
Supplemental Information

006-Department of Administration and Information - State Library

Click here to view the State of Wyoming Classification and Pay Structure.


The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

  • 1 September 2021
  • Number of views: 476
Categories: Career Center